Posts Tagged how to

iOS4 How To and Guided Tour

Today the new iOS4 is released for Apples iPhone and iPad. This is a free upgrade. I love free stuff. There are some great new features you should know about in this update.

Here are just a few:

  • Multitasking
  • Folders
  • Improved Email
  • iBooks

If you’re ready to update to iOS4, be sure to use iTunes to backup your iPhone/iPod/iPad first. Then check for updates. When the update is available, iTunes will let you know and walk you through the process. I was able to upgrade a little early, thanks to these instructions from Jason Powell.

An excellent walkthrough of the features of iOS4 is in the video below.

, , , , , , , , , , , , ,

No Comments

How to Secure Your Windows PC – Part 4

If you remember in “How to Secure Your Windows PC – Part 1“, I wrote about market share. I mentioned Windows, Macintosh and Linux, all as having market share. I said that Windows was targeted because of its market share and that both Macintosh and Linux were prone to viruses as well, but that they weren’t targeted as heavily.

Most people think that if they don’t get a Windows computer, they have to get a Macintosh computer. Usually the decision goes something like this: “Do I pay less for a Windows computer now and take my chances with maintenance costs or do I pay more up-front and get the attractive, reliable Macintosh?”

I want to suggest a third alternative: What if you could purchase the Windows computer, but get the reliability of the Macintosh?

The way to accomplish this is by using Linux.

I will say up-front that this solution is not for everyone. When considering a switch to Linux, here are some things to keep in mind:

  • There will be a bit of a learning curve to switch from Windows to Linux (but wouldn’t there be a learning curve with a Macintosh, anyway?).
  • You may have to find replacements for your software (but wouldn’t you have to replace software with a Macintosh, anyway?).
  • There are not exact replacements for some software (like the iTunes Store).

There are some wonderful benefits to using Linux, however.

  • Vast library of free software at your fingertips
  • Lower maintenance costs – it “just works”
  • No issues and hassle with licensing/registration/activation
  • Largely compatible with the major functions of a Windows or Macintosh computer

I have been a Linux-only user for the last four years and have had a great experience with it. I used Linux through my last 2 years of a Master’s degree and had few, if any issues. I am confident in the current state of Linux and its ability to offer a solid computing platform.

Get in touch with me about switching to Linux. I’m glad to offer suggestions and tips for getting started.

, , , , , , , , , , ,

No Comments

How to Secure Your Windows PC – Part 3

In “How to Secure Your Windows PC – Part 1“, we established that Windows PCs are often targeted because of their large market share and that the brand of your computer makes no difference because viruses, spyware and malware occur at the software level.

In “How to Secure Your Windows PC – Part 2“, we considered browsing and clicking habits that can be harmful for your computer and your privacy.

Let’s look at two different types of software that can help protect your computer.

Internet Security Suite

There are some tools available that can help secure your Windows PC as well. A question that is often asked of me is, “Which antivirus software is the best?“. My answer is always, “I can recommend a certain product, but you need to know that no security software is bulletproof. They will all let some things get through.”

It’s important to understand that antivirus software offers only a certain type of protection. So if you go to download one of the free anti-virus software packages (AVG, Avast!, and Avira are all popular), they will offer anti-virus only protection. In order to get a quality level of comprehensive protection from a single piece of software, you’ll need to pay for it.

PC Magazine has a good run-down of the best software for 2010 here. They rate Norton and McAfee above the rest of the suites in this particular review. On more than one occasion, however, I have had major software issues with both McAfee and Norton, so I typically recommend another software package.

In my experience, Kaspersky Internet Security 2010 offers the best value, features and pricing. I use this software with many of my clients and have had good results without inhibiting the computer’s performance. It’s around $80, which covers three computers for a full year. Contact me to get this software installed on your computer.

Consistent Environment Software

Wouldn’t it be great if your computer was exactly the same every time you turned it on? One software package makes that happen.

Windows Steady State, developed by Microsoft allows a computer’s administrator to configure other users for a consistent environment on every login. It’s free and compatible with Windows XP and Vista (sorry, Windows 7 users!).

Basically, here’s how it works: a user can login, browse the internet, download files and even adjust settings just like usual. Then when they log out, all the settings revert back to the way they were before the person logged in. This software is very useful on a computer that a family with children may use, or in my case, a computer lab with multiple users.

Other helpful features of this software are timed logouts, software restrictions, and user permissions. If these sounds fancy, I assure you that Windows Steady State makes it very easy to understand and adjust these settings.

With a little common sense and the right software, your Windows PC should operate smoothly without much effort on the part of the user. It may not be bulletproof, but the overall experience will be better than if no protection or safeguards were put in place.

There is one option still to consider when using a PC. We’ll take a look at that in Part 4.

Sign up to receive these posts via email.

, , , , , , , , , , , , , ,

No Comments

How to Secure Your Windows PC – Part 2

In “How to Secure Your Windows PC – Part 1“, we established that Windows PCs are often targeted because of their large market share and that the brand of your computer makes no difference because viruses, spyware and malware occur at the software level.

To protect your Windows computer, the first and best rule of protection is to use your head and be pro-active in your browsing and clicking habits. This typically means two things:

  1. Only visit websites that you know can be trusted
  2. Use caution when clicking on links in e-mail that are unsolicited

Let’s look a little closer at #1:
How do you know which websites can be trusted? There is a difficult tension here – if you visit only the sites you already know, there are many useful and informational websites out there that you will miss in an effort to be cautiuos. But, if you go out willy-nilly and click on every site that comes up in the search results, your computer will get infected with malicious software sooner or later.

So the answer lies somewhere in between. More experienced users can take a little more liberty in clicking on unknown sites, but naive or less experienced users will need to be more careful when visiting unknown websites.

The truth is that malicious websites will do their best to look like a legitimate, reputable website. But these same sites will do damage to your computer that can be difficult to recover from.

Let’s look a little closer at #2:
E-mail is also a popular way to direct people to websites that are harmful not only to your computer, but to your privacy. If you get an e-mail from a financial institution, never click on the link in the e-mail. Instead, go to your browser to access the institution’s site directly.

It is very possible that the legitimate-looking e-mail you just received will direct you to  a “phishing” site that will extract your login information and allow someone else to access your accounts and information.

In Part 3, we’ll consider two types of software that can help protect your computer from viruses and spyware.

Sign up to receive these posts via email.

, , , , , , , , , , , , ,

No Comments

DimDim Creates a Totally Free Meeting Space Online

dimdim logoIf you’re looking for some space online to meet, look no further than DimDim. This free web service with a funny name offers a comprehensive package for meeting online.

Here are a few highlights:

  • No software installation necessary – DimDim runs completely in your browser
  • Desktop Sharing
  • Use your webcams and microphones for video and conversation
  • Record and embed meetings
  • Social media integration

A complete run-down of the feature set is available here.

As mentioned above, a free version is available that allows up to 20 users and 1 webcam. Premium, paid packages are available, too. Here is a full-comparison of the packages.

Give DimDim a try for your next online meeting.

, , , , , , , , ,

1 Comment

DialMyCalls Makes Automated Phone Calls For You

Need to get a message out to a group of people through a phone message? You could spend several hours making the calls yourself. You could pay someone to do it for you. Or you could use DialMyCalls.com.

DialMyCalls offers a free subscription that will make 1 call per day to a maximum of 25 people. The message is limited to 30 seconds or less in length and will be branded with a DialMyCalls message. A premium subscription is available with fewer restrictions and no branding.

It’s an easy service to use, with only 3 steps required to make a phone call:

  1. Create a new message
  2. Setup your list of people to call (an address book feature is available too)
  3. Select your call options and schedule it to call.

That’s all it takes to make automated phone calls to the people you need to contact. Give DialMyCalls.com a try the next time you need to call a group of people.

, , , , , , , , , ,

No Comments

Zapproved Helps Your Group Make Better Decisions

Does your decision-making process look like the one on the left or the one on the right?

Image from Zapproved.com

Image from Zapproved.com

The decision-making process quickly and easily becomes complicated and convoluted with dozens of e-mails flying in and out of mailboxes. Zapproved.com helps your group streamline the decision-making process and keep the feedback all in one place.

To use Zapproved, you can begin by simply creating a proposal, or by signing up for a free account. The free account allows users to send 5 proposals/month; each proposal is kept for 30 days. Paid accounts start at $12/month for unlimited proposals and storage retention.

Those who serve on committees or work with groups often to make decisions will find Zapproved a simple and user-friendly tool to facilitate discussion and decision-making.

To learn more about Zapproved click here.

, , , , , , ,

No Comments

Sending Faxes for Free Using Google Voice

I’ve been a user of Google Voice for nearly two years now. This service has literally changed the way I use my phone.

I was lucky enough to get an invite just after Google acquired GrandCentral and have used it ever since. It especially came in handy when moving from North Carolina to Tennessee, as I got a Knoxville area Google Voice number which I gave to potential employers. I now use that number as my primary number for text messaging (free!) and to route business calls to my mobile phone, which is still a North Carolina number.

Over at AscendWiki.com, they’ve put together an excellent article about how to send faxes for free with Google Voice. This comes in handy for eliminating long-distance fees for faxes. Too bad Google Voice won’t allow you to receive a fax yet. Suggest it as a feature here.

Here’s an excerpt:

Go to your Google Voice account, select Settings, Phones and then the Edit option for the phone on which you have your fax machine residing. Open the “Show Advanced Settings.” Then select “Yes” and “PIN not required (for added convenience)” for the “Direct access to voicemail when calling your Google number from this phone?” You could of course have the PIN required, but then you need to add that to the phone number you construct below. I figured my home phone is safe from someone misusing it.2. Send your fax but construct the fax recipient’s number as follows

 YourGoogleVoiceNumber--2--NumberOfFaxReceivingMachine (those are dashes in this number to insert 2 two second pauses).

For example, if your Google Voice number is 515-555-5565 and the fax machine is at +44-55-56-57-58-59, then set up the number to be

15155555565--2--011445556575859

Click over to the full article for more details.

, , , , , , ,

3 Comments

Handbrake Rips and Converts Your Video Files

Handbrake is a piece of software I use nearly every week. It’s a free program designed to efficiently rip DVDs to editable video files on your computer. Handbrake will also convert files of one format to another.

Download the Handbrake installer here [~5MB exe]. Run the installer with all the default settings and you’re ready to start ripping DVDs.

1) Choose the source using the “Source” button at the top left corner of the Handbrake window. There are options to choose a file or DVD.

2) Choose the destination for the out put in the main frame of the Handbrake window. I normally use the Desktop or the Videos folder in My Documents.

3) Choose your output settings using either a preset (right side frame) or customize using the tabs in the main section of the Handbrake window.

4) Click “Start” on the toolbar. You’ll see a DOS-looking window open with progress information. Wait until it’s done, then look at the destination folder for your new file.

Note: I offer this tip and software as a resource for professional and personal use. This software should not be used for illegal purposes, such as pirating movies.

, , , , , , ,

No Comments

DirSync Pro Synchronizes Files and Folders

Here’s another Lifehacker recommended download. It’s called DirSync Pro and it allows you to backup information on a local computer to a mapped network drive or other location on the same computer. Here’s a description from the author’s website:

Using DirSync Pro you can make incremental backups. In this way you’ll spare lots of time because you don’t have to copy all the files each time you want to update your backup; only new/modified/larger files would be copied.

Use DirSync Pro to easily synchronize files from your desktop PC to your USB-stick (PDA, Notebook, …). Use this USB-stick (PDA, Notebook, …) to synchronize files to another desktop PC.

DirSync Pro is free, open source software, available for download here. It’s a Java application, so it’s supported on any system with the Java Runtime Environment, including Windows, Mac and Linux.

, , , , , , , , ,

No Comments

Switch to our mobile site